Privacy Policy

At Talific AI, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you use our AI-powered recruitment platform.

This policy applies to all users of the Platform, including job seekers (candidates) and employers. By using the Platform, you consent to the data practices described in this policy.

1. Information We Collect

1.1 Information You Provide

For Candidates:

• Account information (name, email address, password, phone number)
• Resume/CV and professional documents (education, work experience, skills, certifications)
• Application materials (cover letters, portfolios, responses to screening questions)
• Profile photo (optional)
• Communication preferences

For Employers:

• Organization information (company name, industry, size, website)
• User account details (name, email, job title)
• Job posting information (job descriptions, requirements, compensation ranges)
• Hiring preferences and criteria
• Billing and payment information

1.2 Automatically Collected Information

• Device information (IP address, browser type, operating system)
• Usage data (pages visited, features used, time spent on Platform)
• Log data (access times, error logs)
• Cookies and similar tracking technologies (see Section 8)

1.3 Information from Third Parties

• Social media profiles (if you choose to connect your LinkedIn or other accounts)
• Background check services (only with explicit candidate consent and employer request)
• Analytics providers (to understand Platform usage and performance)

2. AI Processing and Analysis

2.1 Resume Parsing and Analysis

Our AI systems automatically parse and analyze candidate resumes to extract structured information including:

• Work experience and job titles
• Educational background and qualifications
• Technical and soft skills
• Certifications and achievements
• Career progression patterns

2.2 Candidate Ranking and Matching

Our AI models analyze candidate profiles against job requirements to generate:

• Compatibility scores based on skills, experience, and job requirements
• Ranking of candidates to help employers prioritize applications
• Insights into candidate strengths and potential fit for roles

2.3 AI Limitations and Human Oversight

While our AI is designed to assist in the recruitment process:

• AI rankings are advisory only - final hiring decisions are made by employers
• We continuously monitor and improve our models to reduce bias
• Candidates can request human review of AI-generated assessments
• Employers remain responsible for compliance with employment laws

3. How We Use Your Information

We use your information to:

• Provide and maintain the Platform's core recruitment services
• Process job applications and facilitate employer-candidate communication
• Generate AI-powered insights, rankings, and recommendations
• Improve our AI models and Platform functionality (using aggregated, anonymized data)
• Send you relevant notifications (application status, new job matches, Platform updates)
• Detect and prevent fraud, abuse, and security incidents
• Comply with legal obligations and enforce our Terms
• Conduct research and analytics to improve our services (with anonymized data)

4. Data Sharing and Disclosure

4.1 With Employers

When you apply for a job, we share your application materials (resume, cover letter, responses to screening questions) with the employer. Employers act as data controllers for this information.

4.2 Service Providers

We may share your information with trusted third-party service providers who assist us in operating the Platform, including:

• Cloud hosting and storage providers
• Email and communication services
• Analytics and monitoring tools
• Payment processors (for employer subscriptions)
• AI model hosting and computing infrastructure

These providers are contractually obligated to protect your data and use it only for specified purposes.

4.3 Legal Requirements

We may disclose your information if required by law, court order, or government request, or to protect our rights, safety, or property.

4.4 Business Transfers

If Talific AI is involved in a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity. We will notify you of any such change.

4.5 With Consent

We may share your information for other purposes with your explicit consent.

5. Data Security

We implement industry-standard security measures to protect your personal information, including:

• Encryption of data in transit (TLS/SSL) and at rest
• Access controls and authentication mechanisms (including multi-factor authentication)
• Regular security audits and vulnerability assessments
• Secure cloud infrastructure with redundancy and backups
• Employee training on data protection and privacy
• Incident response and breach notification procedures

However, no method of transmission or storage is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes described in this policy:

• Active accounts: We retain your data while your account is active.
• Inactive accounts: If you don't use your account for 2 years, we may delete it after notifying you.
• Application data: Job applications are retained for the duration of the hiring process and may be kept by employers for compliance purposes.
• Legal requirements: Some data may be retained longer to comply with legal, tax, or accounting obligations.
• Anonymized data: We may retain anonymized, aggregated data indefinitely for analytics and AI improvement.

You can request deletion of your data at any time (see Section 7).

7. Your Privacy Rights

Depending on your location, you may have the following rights:

7.1 GDPR Rights (EU/EEA/UK)

• Access: Request a copy of your personal data
• Rectification: Correct inaccurate or incomplete data
• Erasure: Request deletion of your data ("right to be forgotten")
• Restriction: Limit how we process your data
• Portability: Receive your data in a portable format
• Objection: Object to certain types of processing
• Automated decisions: Object to decisions based solely on automated processing
• Withdraw consent: Withdraw consent for processing at any time

7.2 CCPA Rights (California)

• Know: Request information about data collection and use
• Delete: Request deletion of your personal information
• Opt-out: Opt out of sale of personal information (we do not sell personal data)
• Non-discrimination: Equal service regardless of exercising privacy rights

7.3 Exercising Your Rights

To exercise any of these rights, please contact us at privacy@talific.ai. We will respond to your request within the timeframes required by applicable law (typically 30 days).

You can also manage many settings directly in your account dashboard, including updating your profile, managing communication preferences, and deleting your account.

8. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience:

8.1 Types of Cookies

• Essential cookies: Required for Platform functionality (authentication, security)
• Performance cookies: Help us understand how users interact with the Platform
• Functional cookies: Remember your preferences and settings
• Analytics cookies: Collect anonymous usage data to improve our services

8.2 Managing Cookies

You can control cookies through your browser settings. However, disabling essential cookies may affect Platform functionality. You can also manage cookie preferences in your account settings.

9. International Data Transfers

Talific AI operates globally, and your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws.

When we transfer data internationally, we implement appropriate safeguards, including:

• Standard Contractual Clauses (SCCs) approved by the EU
• Adequacy decisions by relevant data protection authorities
• Other legally recognized transfer mechanisms

10. Children's Privacy

The Platform is not intended for individuals under the age of 16. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately, and we will delete the information.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of material changes by:

• Posting the updated policy on this page
• Updating the "Last Updated" date
• Sending you an email notification (for significant changes)

Your continued use of the Platform after changes become effective constitutes acceptance of the updated policy.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: